"I'm pleased to report that the City of New Carrollton had an unexpected audit from Maryland State Police, Maryland Motor Carrier Safety Program. Our vehicles and preventive maintenance records on all vehicles were current and we complied with all federal and state regulations. Fleetpro has provided the City with exceptional preventive maintenance and service history reports. Equally important your professional staff has always responded in a timely manner."

Richard Robbins, Public Works Director
City of New Carrollton, MD

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3rd Party Audit

Fleetpro’s Vehicle Maintenance Audit Program includes vehicle inspections, maintenance record reviews as well as facility and safety audits of the shop facilities. Transparency and consistency are critical to the maintenance compliance review process. These Maintenance Audits enable fleet managers to assess the condition of the fleet, ensure that provisions with the fleet’s vendor providers are compliant and that sound maintenance practices are being adhered to.

Audit Process | Vehicle Inspection Audits | Static Vehicle Inspections | Review Vehicle History Files | Repair of Identified Problems | Shop Safety Review

Audit Process.

Fleetpro tracks and schedules all vehicle inspections and, in conjunction with those inspections, Fleetpro conducts facility records and safety inspection reviews for each fleet location. An Exception Report, summarizing all exceptions and defects documents the findings of the Vehicle Inspections. Critical defects are classified and based on DOT Federal Motor Carrier Safety Administration.

Vehicle Inspection Audits

All inspection services  are delivered on-site, at the customer’s location, using trained inspection technicians. Fleetpro’s mobile service units are configured with proprietary technology to provide efficient and safe handling of supply products and tools. In order to support the service trucks, an efficient depot system with supply, and handling systems similar to those on the service trucks is utilized. Each vehicle selected for the vehicle maintenance compliance review is checked for proper PM intervals.

The vehicle maintenance compliance reviews contains the following elements:

  1. Static vehicle condition appraisal
  2. Road Tests
  3. Vehicle safety and out-of-service checklists for compliance with applicable federal, state and local regulations standards
  4. Compliance with Americans with Disabilities Act (ADA) Regulations
  5. Review of vehicle maintenance history files
  6. Determination if deferred maintenance, warranty and recall items are being addressed
  7. Compliance with safety inspection and preventive maintenance schedules set forth in the paratransit contract (CO5108) and its modifications

Static Vehicle Inspections

Fleetpro’s inspections meet and exceed the items listed below.

  1. Accessibility features / ADA
  2. Braking System
  3. Climate Control
  4. Signage, emblems, vehicle numbering and logos
  5. Driver controls (interlocks, MDT, and Drive Cam)
  6. Engine compartment
  7. Exhaust system
  8. Exterior body condition
  9. Interior condition
  10. All lights/turn signals
  11. Folding seats (proper operation and condition)
  12. Safety equipment (hazard kit and first aid)
  13. Structure/chassis/ fuel tank
  14. Suspension / Steering
  15. Rear Differential
  16. Tires
  17. Transmission
  18. License tags (expiration date)
  19. State safety inspection
  20. Emission inspection
  21. WMATC designation

Review Vehicle History Files

During each fleet maintenance compliance review, Fleetpro summarizes each vehicle’s compliance with the follow items.

  1. Daily Vehicle Inspection reports performance and reporting
  2. Defects / pending actions are being repaired
  3. Use of qualified technicians
  4. Inventories and parts used coincide with history files

Repair of Identified Problems

Fleetpro inspects vehicle files to assess the proper and timely repairs of defects and driver reported problems and determine if qualified technicians are performing maintenance task by following the assessment procedures set forth. In addition, Fleetpro examines the contractor’s warranty and recall policies and procedures to identify if they exist, if claims are submitted, status of claims or reimbursement, etc.  All vehicles, inspected during the previous inspection, which had reported defects, are reinspected and upon completion, Fleetpro analyzes the data and observations in a Final Vehicle Maintenance and Facility Review Report,

Shop Safety Review

Fleetpro conducts facility inspections of garage facilities to determine if safety and OSHA requirements are being followed. All reviews include the following:

  1. Material Safety Data Sheets
  2. All hazardous waste regulations being followed
  3. Fuel tank areas properly marked and free of debris
  4. Fuel dispensers secured and safety features operating
  5. Walkways and paths of travel properly marked and free of debris
  6. Tires and wheels stored and secured
  7. Vehicle batteries stored safely and discarded by law
  8. Vehicle lifts are being properly operated
  9. All shop machinery stored properly, regularly inspected and operated safely
  10. Eye wash stations operational and first aid kits fully stocked and accessible
  11. Proper eye protection is being worn