“Since 1985, I believe they have paid for themselves each year in what they save me in repair costs. Three specific points I’d like to mention:

1. Using Fleetpro saved me from getting sued. An employee sued us claiming that we were negligent in maintaining our vehicle. Carroll Insulation was able to produce Fleetpro records proving that the vehicle was maintained, and when we sent the Fleetpro Records to the lawyer, he dropped his case.

2. State Police began doing random checks at businesses only a few weeks after a PM law was enacted. They came to Carroll Insulation and asked to see our records. We showed them the Fleetpro Computerized checklist, which met and exceeded the law. Because of the Fleetpro Computerized Check system, we never had to add anything to what we were already doing.

3. We used to have to track mileage on trucks then send them to a service station a few miles away. It took 2 men to take there and 2 men to retrieve it the next day. With Fleetpro, the work is done at our location, and we never lose truck time, and have no shuttle costs."

Larry Helminiak
President
Carroll Insulation

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3rd Party Audit

Fleetpro’s Vehicle Maintenance Audit Program includes vehicle inspections, maintenance record reviews as well as facility and safety audits of the shop facilities. Transparency and consistency are critical to the maintenance compliance review process. These Maintenance Audits enable fleet managers to assess the condition of the fleet, ensure that provisions with the fleet’s vendor providers are compliant and that sound maintenance practices are being adhered to.

Audit Process | Vehicle Inspection Audits | Static Vehicle Inspections | Review Vehicle History Files | Repair of Identified Problems | Shop Safety Review

Audit Process.

Fleetpro tracks and schedules all vehicle inspections and, in conjunction with those inspections, Fleetpro conducts facility records and safety inspection reviews for each fleet location. An Exception Report, summarizing all exceptions and defects documents the findings of the Vehicle Inspections. Critical defects are classified and based on DOT Federal Motor Carrier Safety Administration.

Vehicle Inspection Audits

All inspection services  are delivered on-site, at the customer’s location, using trained inspection technicians. Fleetpro’s mobile service units are configured with proprietary technology to provide efficient and safe handling of supply products and tools. In order to support the service trucks, an efficient depot system with supply, and handling systems similar to those on the service trucks is utilized. Each vehicle selected for the vehicle maintenance compliance review is checked for proper PM intervals.

The vehicle maintenance compliance reviews contains the following elements:

  1. Static vehicle condition appraisal
  2. Road Tests
  3. Vehicle safety and out-of-service checklists for compliance with applicable federal, state and local regulations standards
  4. Compliance with Americans with Disabilities Act (ADA) Regulations
  5. Review of vehicle maintenance history files
  6. Determination if deferred maintenance, warranty and recall items are being addressed
  7. Compliance with safety inspection and preventive maintenance schedules set forth in the paratransit contract (CO5108) and its modifications

Static Vehicle Inspections

Fleetpro’s inspections meet and exceed the items listed below.

  1. Accessibility features / ADA
  2. Braking System
  3. Climate Control
  4. Signage, emblems, vehicle numbering and logos
  5. Driver controls (interlocks, MDT, and Drive Cam)
  6. Engine compartment
  7. Exhaust system
  8. Exterior body condition
  9. Interior condition
  10. All lights/turn signals
  11. Folding seats (proper operation and condition)
  12. Safety equipment (hazard kit and first aid)
  13. Structure/chassis/ fuel tank
  14. Suspension / Steering
  15. Rear Differential
  16. Tires
  17. Transmission
  18. License tags (expiration date)
  19. State safety inspection
  20. Emission inspection
  21. WMATC designation

Review Vehicle History Files

During each fleet maintenance compliance review, Fleetpro summarizes each vehicle’s compliance with the follow items.

  1. Daily Vehicle Inspection reports performance and reporting
  2. Defects / pending actions are being repaired
  3. Use of qualified technicians
  4. Inventories and parts used coincide with history files

Repair of Identified Problems

Fleetpro inspects vehicle files to assess the proper and timely repairs of defects and driver reported problems and determine if qualified technicians are performing maintenance task by following the assessment procedures set forth. In addition, Fleetpro examines the contractor’s warranty and recall policies and procedures to identify if they exist, if claims are submitted, status of claims or reimbursement, etc.  All vehicles, inspected during the previous inspection, which had reported defects, are reinspected and upon completion, Fleetpro analyzes the data and observations in a Final Vehicle Maintenance and Facility Review Report,

Shop Safety Review

Fleetpro conducts facility inspections of garage facilities to determine if safety and OSHA requirements are being followed. All reviews include the following:

  1. Material Safety Data Sheets
  2. All hazardous waste regulations being followed
  3. Fuel tank areas properly marked and free of debris
  4. Fuel dispensers secured and safety features operating
  5. Walkways and paths of travel properly marked and free of debris
  6. Tires and wheels stored and secured
  7. Vehicle batteries stored safely and discarded by law
  8. Vehicle lifts are being properly operated
  9. All shop machinery stored properly, regularly inspected and operated safely
  10. Eye wash stations operational and first aid kits fully stocked and accessible
  11. Proper eye protection is being worn